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  • Raziel Colosia

Build a Navbar using buttons in Power BI

Updated: May 8


In this post, we'll have a brief review of some design and formatting guidelines for building a navigation bar in Power BI, so let's get started.


Design considerations


-Selection of theme and colors

Colors are a powerful tool in design as they can deliver a message, meaning, or relevance to each element that integrates our report, the right color for each component can catch the attention and communicate a specific message in a complex or saturated visual environment such as a report can be


As a data analyst and report designer, color is a useful tool that should not be underestimated; in most cases, color has a message to give, and that's why it's necessary to provide it with importance when designing the report; it's not about choosing a theme for mere taste since preference for specific color may not always drive well the message you want to bring to the end-user of the report.


Power BI has several themes to work with as default, so you'll have to select the colors to adjust the states, icons, effect of your buttons, and other elements (Visual objects) used to achieve a uniform design in terms of color.



If you haven't a custom theme, you can select a theme base and choose two colors (primary and secondary) that you will use for the interactions with your buttons; in our example, we used the BIBB color palette to keep the brand identity and selected grey and red for our icon buttons.


Less is more when using colors in your report.

Selecting icons

Depending on how many pages your report will have and the utilities you add (Popup windows) will be the number of buttons and icons you'll use for your navigation bar; for the example we use seven buttons, 5 for pages (Presentation, Summary, Sales, Regions, Stock), 2 for Popup windows, so we use a different icon for each button considering its variations in terms of type (linear or filled) and color, to use them in each state of the button.


Your options can be many, depending on your color palette and the elements you integrate, so it's a good idea to limit the color for interactions and have the hex color code to work with a custom palette; also if time permits, you can do a color test with your icons and their variations as in the following example:


Note: The icons used were from RemixIcon


Insert Blank Buttons


Let's start our vertical navigation sidebar by inserting blank buttons, which you can easily find in the Insert ribbon (Insert > Elements > Buttons > Blank); the size and location of the button can be modified in the Format Button pane (Format Button > General > Properties > Size/Position), in the same pane you can change the other settings of style and states buttons that will see later.




Button dimensions and states


Button dimensions

Well, that depends on the type of button, function, and the format for viewing the report (Desktop or Mobile); our template is designed for desktop view, and the type of button is an icon button, which allows us to reduce its size, as we seek a compact design; we use a rectangular shape with 56px width for the bar, it's enough space to insert our buttons with a dimension of 48 px for 48 px, with these measures we can align and center well all buttons we add to the bar.


Buttons states


The general purpose of different states of the button is to communicate an explicit action to the user; since the buttons are part of the user interface, the states' variation must be distinguished from the other elements surrounding it in the report.

  • Default (D-State)

A default state shows the button with no interactions.

  • Hover (H-State)

A hover state communicates when a user has placed a cursor above the button.

  • Press (P-State)

A pressed state communicates a user click.

  • Selected (S-State)

A selected state communicates a user interaction (choice, destination, action, etc.)


The button states must be clearly differentiated from each other.

Button format settings


The following images show in a simple way how to differentiate the buttons states by changing the color of the icons and adjusting the padding, settings that you can make in the Format button panel, when you select a button Format button > Button > Style > Apply settings to > State, in the first image show where we can choose the different states to define them. On Format button > Button > Style > Icons is where we insert the selected icons and modify the padding for each state of the controller.





Layout and organization of elements


We work on a canvas, and as such, we build layer upon layer the elements that will integrate our report, in this case, our navigation bar, so it's convenient to have a workflow considering the order of the component we use, the Selection Panel is handy, here is where you can view all the elements of your report, name them, group them, organize them by layers, make them visible or hide them, this last function is used to make bookmarks that we'll see in another post.


Is advisable to build your report section by section.

It may be useful to adopt the following design routine:


  1. Select and place the elements.

  2. Name each element.

  3. Sort them by layers (which element goes above or below another).

  4. Group them.

  5. Name the grouped section.

  6. Sort the new group in the selection panel.

  7. Hide it if necessary and continue to build the next section.


Assign action to the button


At his point, we have already located, aligned, and spaced the elements of our navigation bar, the base shape, and its buttons, named each element, organized, grouped, and assigned the corresponding icon to each state of the button, so we can start to give functionality to the buttons by assigning an action for which we select "Page Navigations" in the "Action type," and the page to which the button direct us in "Destination," in our example the sales button drive us to the sales page, as is shown in the following image:



Once we assign the destinations of each button, we'll have finished our navigation bar, and you can continue building the following sections of your report.


It's worth mentioning that Page Navigation Buttons were recently introduced in Power BI, which integrates into a single visual object the navigation buttons without the need to group individual buttons, making it easier to configure their state and format; in my opinion, using blank buttons allows to explore more options when designing your report; however, it's a good improvement that we'll explore in a future post.



I hope you found this brief explanation of how to build a navigation bar useful, and you'll enjoy this template in the design of your next awesome report.





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